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Our Services - Managing Associations Needs

Human Resources and Payroll

Our “ala carte” approach to property management allows us to offer professional Human Resource Management and Payroll Services to Associations wishing to maintain supervisory control over their staff.

Let our Human Resources Team provide your Association with professionally designed employee handbooks and training tailored to your needs. Our unique Human Resource program provides each Association with the ability to join a larger group for payroll and benefit purposes.


BENEFITS INCLUDE :



	Tailored Employee Handbooks	Safety and Sexual Harassment Training

	Recruiting Assistance	Large array of diverse benefit options

	Simple, convenient monthly billing	Pre-Employment background check

Fast, Accurate Electronic Payroll Processing

PROPERTY MANAGEMENT

We believe effective communication is the key measurement of successful property management. We strive to provide an exceptional level of communication between board members, homeowner’s and our staff.

At Banyan Property Management you will be provided a licensed, trained and experienced Property Manager to oversee business conducted by the Association. The Property Manager will assist the Association in locating and reviewing services provided by outside contractors and vendors. The Property Manager will prepare bid specifications and obtain proposals for the Board of Directors review.

The Property Manager will review the property on a regular basis documenting violations and recording the condition of Association facilities. Communication will be shared with the Board of Director’s through site visits, the use of Manager’s reports and monthly meeting packages.

Our Property Managers do not operate alone. A dedicated team of people in our office support the daily activities of each Property Manager. The team includes a complete in-house accounting staff and a highly qualified group of customer service representatives. We use the TOPS software system to manage requests and to track histories of each unit owner. This state of the art system provides our Property Managers with instant access to current accurate information regarding each Association’s account.

ACCOUNTING & BOOKEEPING

Our commitment is to ensure your Association meets its financial responsibilities. We will provide you with timely easy to read reports covering the following areas:


Monthly Income Statement with YTD budget comparisons

Balance Sheet	Cash Disbursements	Accounts Receivable	Bank Reconciliation

Expense and Vendor Account Analysis		Accounts Payable Items

In addition to the above reports we will assist the Board of Directors with all aspects of Accounts Receivable collection and the production of the annual budget.

MAINTENANCE & JANITORIAL

Do your Association’s common elements need a little more “sparkle”?
Does your Association struggle to find cost effective qualified personnel to tackle small jobs?

Our maintenance and janitorial program is just the answer. Give us the opportunity to demonstrate how a tailored maintenance and janitorial service plan can improve the operation and appearance of your Association cost effectively.


A BRIEF LIST OF SERVICES AVAILALBE:



	Common element light bulb replacement	Pressure washing of sidewalks, decks etc.

	Minor carpentry repairs Light painting duties	Irrigation system maintenance Cleaning of Club houses

	Dumpster corral maintenance	Cleaning & organization of Pool areas

	Litter Patrols Light	Handyman services

Administrative Management

At Banyan Property Management we support each Association with correspondence and communication. Below is a brief summary of the many different functions we can perform on behalf of the Association:

Preparation of general correspondence dealing with business matters between the Board of Directors and owners, contractors, government officials or other entities.

Arrange for mailing or distribution of notices and documents as required by the Board of Directors.

Maintain owner/tenant rosters.

Maintain the Association's "official records" and create & maintain individual unit owner files. Archive files stored in professional air-conditioned storage facilities rated for hurricane protection. Respond to all owners requests for review of Association's "official records".

Process resale and lease applications and arrange for ordering background reviews of credit, criminal & eviction searches. In addition, orientation interview services are available.

Assist with preparation and distribution of all required Annual Meeting & Election of Directors notices.

Oversee & assist with arrangements for all meetings to include necessary materials, personnel & any other support for conducting the meetings.

Log and distribute Work Orders as instructed by the Board and respond to telephone inquiries.

Log Document violations and generate detailed reports to Board.

Upon Board request, maintain vehicle information database to include parking stickers issued and parking spaces assigned and produce reports to the Board and/or security vendor.

Able to research motor vehicle database to determine ownership of vehicles by license tag or VIN information upon Board request.

Assist with filing the Association's corporate Annual Report with the State of Florida.